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Data Extraction Tools

Harness the Best Data Scraping Tools and Technologies

Harness the Best Data Scraping Tools and Technologies

Data scraping tools iconDocument scanning has come a long way from its origins. It was once a workflow reserved almost exclusively for archiving images of key records. But with the rise of sophisticated data extraction tools, scanning a paper, book, piece of microfilm or other source has become a highly automated process, and one that can yield deep insights into the contents of each asset.

Accordingly, document scanning is now an advanced form of data processing, and not just a workflow for creating archives. To help you digitize your records and better understand what’s in them, Inception Technologies offers end-to-end workflow automation for your document-oriented processes, including document capture solutions that efficiently locate, validate and extract data points from files.

These solutions deliver wide-ranging benefits for your productivity and compliance, including but not limited to:

  • Optical character recognition (OCR) that makes document text fully and easily searchable.
  • Optical mark recognition (OMR) for quickly checking whether certain forms and radio buttons have been filled or activated.
  • Electronic database lookups to find matches for queries and pull any additional details about them.
  • Point-and-click functionality for rapidly reading and extracting OCR values when tagging or indexing documents
  • Regular expressions (regex or regexp) for efficiently defining search patterns and performing key operations such as find-and-replace or wildcard matches that locate any characters, including white space.
  • Barcode scanning for harvesting data that’s not contained directly in a document’s body or tables.
  • Combinations of the above technologies and techniques for retrieving data from any portion of a scanned document.
  • Workflow automation that contextualizes data extraction within a broader sequence of document capture, information management and data storage, which is completely integrated into your key systems of record, from your ERP to your accounting software.
  • Reduced setup costs, increased data integration and better systematic reviews of records as a result of overall superior extraction tools.

Process and Extract Data Like Never Before

Data extraction iconWhen you hear the words “data extraction,” you might initially think of search engines and other applications purpose-built to scrape and store information from around the web, in accordance with precisely defined rules. In truth, the way that enterprises use data processing techniques and technologies isn’t all that different – they are similarly built to systematically find and process anything that matches their specifications.

Our comprehensive range of document processing solutions includes multiple technologies for finding exactly what you’re looking for. That means you can consolidate your space-hogging file cabinets and unsearchable paper records into a new workflow, in which you have access to rich, informative assets in just a few simple clicks. Take advantage of our solutions for:

[+] OCR

The OCR process makes printed or drawn text machine-readable. By OCRing your digitized documents, you can retrieve data from them in almost the same way you locate words and phrases in a Word document with Ctrl-F/Command-F. OCR comes in multiple types to address a broad range of use cases.

Zonal OCR is perfect for complex documents, as it adheres to a set of coordinates that define a particular zone to san and process. This approach saves resources that would have otherwise gone into scanning the entire document. Plus, it’s easy for users to manage, with some solutions allowing for a simple box to be drawn around the target area. Point-and-click OCR takes your document processing to another level by letting you hover over text with a mouse and then use the read OCR value to populate fields.

[+] Regex/regexp

A regex is a defined search pattern. It includes a sequence of characters indicating how capture software, in this case, should look for data. Regexs are versatile and ubiquitous, as they provide efficient ways to locate formatted data like dates of births, Social Security numbers and various proprietary identification codes.

A regexp can also be used with anchor attach points to locate information within defined zones in a document. This combination makes these expressions excellent for processing unstructured or semi-structured data, in addition to the structured information they already excel at.

[+] Barcode recognition

Barcodes are dense concentrations of information that should not be ignored during the document capture process. The data within a barcode might provide details on a document’s type or supply the necessary queries for performing a database lookup.

[+] Electronic database matches and merges

Databases are the backbone of electronic search. Data matching and merging is the process of taking information that’s been manually or automatically entered into a query and then finding any matches for it in one or more databases. The database may also return additional information about the entry.

[+] Document capture software

While all of the above techniques are essential to data extraction, they’re even more powerful when paired with document capture software. Inception Technology offers multiple solutions in this domain, including OCR software like ABBYY FlexiCapture as well as tools like Kofax Capture that can harvest information from virtually any source.Through document capture software, it’s possible to process documents at great scale with highly integrated functionality. You can perform OCR, process forms, handle invoices and connect to backend content management systems, among other possibilities.

[+] Workflow automation

The Inception team can help you build a fully-fledged workflow that incorporates data extraction alongside other solutions. A typical workflow will cover your entire informational lifecycle, from initial data capture all the way through backup and archiving. We will support you at every stage through services such as scanner rentals, conversion services (either on-site at your offices or in our state-of-the-art facility), Microsoft SharePoint migration and much more. Our goal is to ensure you save time while cutting costs in dealing with documents, so that you can better capitalize on key opportunities and move your organization forward.

Get Started with Data Extraction Tools Today

Inception Technology services customers across numerous industries in their journeys toward more efficient document processing and data management. Contact our team of experts today to learn more about how you can get started on the path toward superior business process automation.

It's time to extract the value from those documents sitting in your archives

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Inception Technologies, Inc.

77 Sundial Ave., Suite 403W
Manchester, NH 03103
(877) 475-2580
info@inceptiontech.com

Markets Served

  • Document Scanning: Manchester, Nashua, New Hampshire, Boston, Hartford, New England, New York
  • Microfilm & Microfiche Conversion: Nationwide
  • Document Scanner Rentals: Nationwide

© 2023 Inception Technologies.

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