Data Collection Software

At Inception Technologies, we help organizations create mobile solutions that empower employees with better remote data collection capabilities. We achieve this for clients by recommending best-in-class data collection technologies, such as Mi-Co Mi-Forms. Mi-Co Forms is just one example of a best-in-class data collection resource that can be used remotely or in the office. Features such as speech recognition, handwriting recognition and photo capture equip staff with all the bells and whistles they need to do their job frustration free.

With resources such as Mi-Forms, organizations can collect high-quality data via mobile devices in any imaginable format:

• Surveys.
• Text.
• Radio buttons.
• Photo and video.
• Speech and audio.
• GPS.
• Barcodes.
• RFID.
• Document attachments.
• Much more.

The web is one of the easiest and most cost-effective ways to gather information from a large sample size. Part of what we achieve for our clients is the ability to design online web forms that automatically capture data and distribute the information to the appropriate systems.

This helps organizations more quickly gather information they need while maintaining user privacy. Integration with internal systems also makes it easier to create reports from this information and make decisions based on those reports.

Mobile data collection forms also help eliminate manual data migration tasks. For paper documents to function effectively in a digital workflow, they need to be either scanned or transcribed into a digital format. A strategically implemented mobile data collection solution circumvents the addition of manual data-entry tasks by automatically synching data with Active Directory, Microsoft Windows Server, SQL Server, SharePoint and other back-end systems. Where internet connection is unavailable, offline synchronization can also be achieved.

Data can also be categorized based on variables such as format and the specific form and field that it was submitted through. This makes it easier down the road to generate reports using specific data values that have been gathered from various devices and locations.

Automating more of the data collection and utilization process helps remove manual steps that otherwise introduce risk in the form of incorrectly entered values, missed data sets, typos and other mistakes that can distort results.   

Remotely enforcing data collection standards is not easy, but it’s essential. Data collection software helps organizations gather relevant, high-quality information by providing real-time feedback on inputs. For example, live calculations can immediately flag incorrect or missing data values, or detect inconsistent metrics for certain information so that employees can make corrections on the spot.  This is also important for ensuring compliance with various regulations pertaining to PII including HIPAA and GDPR, among others.  

Sometimes the data needed for a specific research project or data-driven business initiative only exists in physical documentation. The process of digitizing this documentation can make it easier to search, analyze and extract data values. Inception Technologies also supplies document capture technologies and services, including scanners and document capture software to help classify documents according to their type, format and purpose, and tag documentation to make it more searchable for staff.  

We also support clients by making recommendations for document management and data extraction resources. These functions have organization-wide utility, but they can also serve the data collection process by making it easier for staff and researchers to securely access and extract specific information from contracts, legal documents, loan applications, customer correspondences and other types of e-documents.

Data collection is only one means to an end within your organization. That’s why Inception Technologies is dedicated to optimizing end-to-end information lifecycle management. This includes helping business deploy solutions to securely store the data they collect, and implement tools to improve accountability and visibility for how that information is accessed and utilized.

We also provide data backup and disaster recovery solutions to protect your data and facilitate business continuity.

Everything from online voter registration to applying for travel documents, registering for state-sponsored benefits, filing and e-tax return, collecting census information and more depends entirely on a government agency’s ability to securely and conveniently collect, route and store data.   

Any function that involves large-scale analysis also involves large-scale collection of structured, unstructured and semi-structured data collection; this data must also be highly organized and prepared for analysis.

Any organization, commercial or not-for-profit, that performs original research in the field pertaining to environmental sciences, citizen polling, GIS data collection and more can benefit from data collection systems.

Whether recording information for a mortgage application, opening a new online banking account or submitting data for a recent insurance claim, financial services require intuitive, reliable and secure data collection by exception.

The process of discovery can be long and complicated and will require mechanisms to help collect, consolidate and sort through vast quantities of structured, unstructured and semi-structured data.  

From fleet managers, to field technicians who help maintain mission-critical equipment, to inventory workers who need a quick way to log warehouse information, mobile data collection is essential to the end-to-end supply chain.