Document Capture Software

Take More Than Just A Screenshot with Document Capture

Business process automation (BPA) can take many possible forms in your organization, from the implementation of a new ERP system to the simplification of workflows around PDF files. No matter how it reshapes your organization’s business processes, effective BPA begins with document capture solutions, which convert physical documents from virtually any source into digital equivalents that can be easily stored, indexed, searched and referenced.

Our document capture technologies run the gamut from document scanners and scanner rentals to specialized capture software – from vendors including Kofax, Psigen, Kodak and ABBYY – for processing invoices. For all document capture solutions, our experienced team will help you implement the programs and create the processes that drive better BPA.

The results:

A broad range of document types can be processed. Capture paper documents, large and wide-format drawings, microfilm, microfiche, aperture cards, faxes, forms, books and more with our document capture tools.
Images, as well as structured, unstructured and semi-structured data, can be efficiently extracted from these different document types.
Data can be pulled from any barcode or table, in addition to the body of each document.
Optical character recognition (OCR) can be introduced to make document text fully and easily searchable. Take advantage of full and zonal OCR capabilities.
Data can be outputted to any format, including PDF file.
Captured information can be integrated across your key systems of record, such as your accounting platform, HR software, ERP solution and any specialized systems for medical, legal and other types of document management.
You can tap into seamless Microsoft SharePoint integration to trigger workflows as well as populate and organize your document libraries.
Compatibility with any scanner of MFP is available.
Business continuity is easier to maintain thanks to a more robust information lifecycle management strategy supported by capture solutions.
You can choose to perform capture on-site at your location or in our state-of-the-art conversion center.

Creating Document Capture Solutions That Power Business Automation

At Inception Technology, we treat document capture as much more than taking a screenshot or simply scanning a physical asset. Our solutions support a full-fledged strategy for controlling how both paper and electronic documents enter your organization, as well as making sure they’re all properly processed, centrally organized and quickly accessible. This approach ensures the optimization of your document-oriented processes, higher productivity across your organization and easier regulatory compliance.

Toward those ends, we offer diverse options for document capture software, scanners and additional services, all which are designed to give you a strong foundation for real BPA:

Document scanners

Document Scanner Icon What scanner is right for your business requirements? The best choice will depend on what types of documents you’re processing, the overall volume of materials and other operational requirements, such as where you intend for the scanned assets to ultimately reside.

No matter your use case, we have you covered. The Inception team carries a full range of document scanners from major vendors including Kodak, Fujitsu, and Canon.

We also offer ultra high-speed scanners from IBML, book and microfilm/microfiche scanners from Konica Minolta and multi-function Sharp printers with SharePoint integration and scan, copy and fax functions. Enjoy scanning speeds of 20 to 450 pages per minute across our document capture solution portfolio.

Hardware-as-a-service

Computer monitor scanning check Sometimes it makes more sense to rent than buy a scanner, as a rental can be much more cost-effective. Inception offers hardware-as-service solutions including short-term rentals and our rent-to-own program, the Total Purchase Protection Plan (TP3).

We are the preeminent provider of scanner rentals in North America, with well-maintained and regularly inspected scanners that can be implemented as turnkey solutions to handle any type of document in any quantity. Purchase orders, medical records, contracts and everything in between – you can scan all of it with top-flight scanner models from vendors like Canon, Fujitsu, Kodak Alaris and Panasonic.

Our TP3 offering is another option for a financially flexible scanning solution. With no hidden fees or required service agreements, TP3 is low-cost and low-risk and even comes with an upgrade option during the rental term.

Document capture software

Document capture Scanning itself is just one component of capture. The information extracted from your documents also needs to be accurate and actionable, while the scanning process should be highly integrated with your key applications, workflows and backend systems.

Our selections for document capture software support streamlined processes that go above and beyond these requirements. We offer capture software such as PSIGEN PSI:Capture, Kofax Capture, Kodak Alaris Capture Pro, ABBYY Flexicapture and Kodak Info Input.

The upshot? Consistent document capture from virtually any source. Between them, these capture software solutions let you scan directly from within business applications, speedily OCR, classify, and capture documents at the perimeter of your organization.

Document scanning services

Document scanning icon Inception is happy to scan your documents for you. Whether you’ve become overwhelmed by the records piling up in your filing cabinets or are looking to overhaul key processes like HR onboarding, we have the scanning services and facilities to make your life easier.

The document services team in our New England document conversion center can digitize almost any type of media, in accordance with wholly documented and audited procedures that meet the highest requirements for information security. Expect unrivaled customer service and no subcontractors, ever.

In addition to back file scanning at our facility, we can scan directly at your office with instant uploading to workflow servers for post-scan processing. We can also take care of mailroom and P.O. Box scanning as part of a business process outsourcing strategy.

How to Get Started with Document Capture

We are proud to serve a wide range of verticals, from automotive and real estate to finance and government. No matter your industry, size or situation, if you need document capture to extract value from your information, we can help. Contact the Inception Technology team today to learn more about getting started with our comprehensive document capture solutions.

Document Capture