Business process automation (BPA) can take many possible forms in your organization, from the implementation of a new ERP system to the simplification of workflows around PDF files. No matter how it reshapes your organization’s business processes, effective BPA begins with document capture solutions, which convert physical documents from virtually any source into digital equivalents that can be easily stored, indexed, searched and referenced.
Our document capture technologies run the gamut from document scanners and scanner rentals to specialized capture software – from vendors including Kofax, Psigen, Kodak and ABBYY – for processing invoices. For all document capture solutions, our experienced team will help you implement the programs and create the processes that drive better BPA.
The results:
- A broad range of document types can be processed. Capture paper documents, large and wide-format drawings, microfilm, microfiche, aperture cards, faxes, forms, books and more with our document capture tools.
- Images, as well as structured, unstructured and semi-structured data, can be efficiently extracted from these different document types.
- Data can be pulled from any barcode or table, in addition to the body of each document.
- Optical character recognition (OCR) can be introduced to make document text fully and easily searchable. Take advantage of full and zonal OCR capabilities.
- Data can be outputted to any format, including PDF file.
- Captured information can be integrated across your key systems of record, such as your accounting platform, HR software, ERP solution and any specialized systems for medical, legal and other types of document management.
- You can tap into seamless Microsoft SharePoint integration to trigger workflows as well as populate and organize your document libraries.
- Compatibility with any scanner of MFP is available.
- Business continuity is easier to maintain thanks to a more robust information lifecycle management strategy supported by capture solutions.
- You can choose to perform capture on-site at your location or in our state-of-the-art conversion center.
What scanner is right for your business requirements? The best choice will depend on what types of documents you’re processing, the overall volume of materials and other operational requirements, such as where you intend for the scanned assets to ultimately reside.
Sometimes it makes more sense to rent than buy a scanner, as a rental can be much more cost-effective. Inception offers hardware-as-service solutions including short-term rentals and our rent-to-own program, the Total Purchase Protection Plan (TP3).
Scanning itself is just one component of capture. The information extracted from your documents also needs to be accurate and actionable, while the scanning process should be highly integrated with your key applications, workflows and backend systems.
Inception is happy to scan your documents for you. Whether you’ve become overwhelmed by the records piling up in your filing cabinets or are looking to overhaul key processes like HR onboarding, we have the scanning services and facilities to make your life easier.