Robust document management solutions begin at the scanning and conversion stage. Whether your organization is trying to migrate to a digital record-keeping system or simply wants to create electronic backups of your physical documents, Inception Technologies can help.We have multiple document scanning and conversion options for businesses, nonprofits, health care organizations and government agencies looking to outsource these jobs:
Back file scanning
Over time, physical document storage and management requirements can grow out of control, overwhelming businesses and creating unnecessary headaches. Offices become overrun with file cabinets, organizations are forced to invest in bulky and expensive shelving units and businesses pay exorbitant costs to rent out off-site storage areas to house mountains of paper files and records.
It’s an unwieldy and untenable situation, but Inception Technologies can help digitize your entire backlog of documents, including microfilm, aperture cards, bound books, wide-format drawings (like architectural designs) and even microfiche. We also have the technology and resources to comply with specialty requests such as digitizing X-rays, etchings and glass slides.
Our state-of-the-art document conversion center has been designed to scale up with our clients’ demands as well as process the widest variety of format requirements possible. Ironclad security protocols maintain data integrity and privacy and help put your mind at ease when digitizing sensitive documents.
If you can’t work out the logistics of transporting your records to our New England document conversion center, don’t worry – we can bring our scanning services to your office, storage center or other facility.
Our knowledgeable team can handle the heavy lifting of scanning each document and preparing your electric files for post-scan processing. All scanned records are then uploaded to our workflow servers for more in depth data extraction and upload into the cloud.
Choosing Inception Technologies for your scanning needs opens up a number of options regarding the document capture and storage process:
- Scan to an archive or folder on your network for a simple and cost-effective approach to backing up each department’s backlog of files.
- Scan to extract information from documents to quickly and efficiently capture data and key details without needing to archive entire records. Our cutting-edge data capture methods include zonal OCR, smart zones, barcode recognition and optical mark recognition, among other tools.
- Scan to initiate a business process or workflow and watch previously time-consuming tasks like employee onboarding, invoicing, loan processing and claims processing significantly quicken.
- Scan to database, cloud or SharePoint to share important documents with stakeholders across every department. Inception Technologies can implement a number of cloud services to improve the accessibility of your files, cultivate stronger collaboration within your organization and increase employee productivity by removing file access bottlenecks.
Mailroom and P.O. box scanning
This service falls under Inception Technologies’ broader business process outsourcing (BPO) offerings, giving our customers the option to offload many of their internal workflows to a third-party expert.
Our BPO services provide numerous benefits including faster internal processes that run error-free, reduced costs on expensive equipment and personnel and time savings that free up your staff to tackle more value-driven tasks.
Advancements in both technology and security have made BPO a palatable option for organizations of every type and scale. What was once a luxury reserved for only the largest and wealthiest companies can now be enjoyed by any small business, nonprofit or government agency.