Inception Blog

Inception Blog

The Advantages of Keeping your Documents in a Document Management/ECM System vs. in Folders on the Network

Here is a short benefits statement comparing putting your records in a document management system versus keeping the files in a folder system on a network drive. Documents on the Network in a Folder & File System: Cannot be easily be shared without allowing complete access control to the users Can be lost or deleted without a trace regarding how it happened, if it ever existed!, who did it and whether or not it can be recovered Stored and named without any regard to Folder and Fil ..


Cloud-Based Hosted Solution vs. Storing Documents on your Network

Benefits of Preserving Documents in a Cloud-Based Hosted Solution vs. Storing Documents in a Folder on your Network Here is a short benefits statement comparing putting your records in a hosted Document Management solution in the cloud versus keeping the files in a folder system on a network drive. This comparison has become more important because the costs to put documents into a hosted document management system have dropped dramatically, and if you are simply scanning into a network folde ..


Why Should I Scan My Documents?

Many clients question why they should incur the expense related to scanning and document management. After all, they have been using paper since the beginning of time. There are a number of answers to this question, and not all are relevant to every user. Here are just a few short statements and some statistics that bear these out. If any of these sound familiar to you, you may want to consider document scanning and management. Space Many offices are cluttered with overloaded fil ..


The True Costs of Paper: Documenting Savings with Electronic Document Management

Are you still inundated with paper in your office? Still using traditional paper filing systems? Don't worry, you're not alone. The term "paperless office" has been tossed about for years, but has yet to be adopted as the standard practice amongst most small and even many mid-sized businesses. Even as we swim daily in the vast sea of technology available all around us, many companies are still hanging on to the old paper-based practices despite the significant benefits that can come along  ..


Xerox's Mistake May Cost You Thousands

Recently there have been several online articles and reports on an issue regarding the Scan functionality of Xerox’s Multi-Function Printers (MFPs). The problem initially was reported as a bug with the factory default scan settings. The problem would manifest itself changing characters on the scanned images. In one instance reported, the Xerox equipment was changing the size of rooms on a drawing. Measurements defined were being altered replacing one set of digits for another so a room ..