Inception Technologies specializes in providing large format document scanning services for companies of all sizes. Our scanners can handle documents of all sizes including A, B, C, D, E and larger if needed. We can scan your documents up to 600 dpi on our large format scanners in full color, or black and white, depending on the needs of your project and organization.
We produce high quality images for any large format document such as maps, engineering drawings, blueprints, posters, or architectural drawings. Once digitized your documents can be indexed and at your fingertips with a document management solution.
Becoming a highly efficient and accurate document experts like Inception Technologies takes time and can consume an organization’s resources. Inception eliminates the need to hire temps, invest in technology, and no need to train your staff.
AIIM.org is an industry leading research firm that provides education and resources to help organizations embark on a digital transformation. In a survey of their members were asked what the main drivers for going digital were. Below is a summary of their results showing the three main drivers to be improved process productivity, reducing physical storage space and improved search capabilities.
We know how important it is to have your documents accessible to your staff. Simply contact us via phone, email or text message and our team will work to pull the file and either scan the document or deliver the physical file back to you. If you are using one of our secure cloud services, we can deliver the file to the cloud providing your instant access to the record.
The honest answer is that there are many factors that determine how quickly we can digitize your records. Some of those factors are the number of staples in the documents, the total number of pages, how many data elements need to be extracted and what type of records you have. Ultimately, the best estimation can be given once we determine these factors. Rest assured our team will do everything we can to process your records as quickly as possible.
The majority of our customers store their document in a standard 15 inch bankers box (1.2 cubic foot). These boxes generally hold approximately 2,500-3,000 pages per box. Other customers are still storing them in filing cabinets. As an industry average, we estimate about 130 pages per linear inch. To really get a better sense of how many pages you have, please use our FREE quoting tool.
Once your files are digitized, we have a few options that you can chose for the physical records. These days most customers are opting to have Inception shred the physical files. Inception can also send the records to our secure warehouse for long term storage. The other option is to have the physical records returned to your facility.
Once we are doing scanning your records, we can deliver them to you in a variety of ways. One of the most popular methods is to deliver to one of Inception’s Cloud service. Do you use Microsoft Sharepoint? We can deliver images directly to your Sharepoint instance. We can also deliver images on an encrypted drive or to your line of business system.
This question is usually where customers start. There are many factors that determine pricing. Some of those factors include the total number of pages, paper size, the quality of the documents and what data needs to be extracted. How the data is delivered can also impact the pricing.
Inception can come in and pick up your records. If you are not located in our immediate area, we can help arrange a secure pick up providing the necessary resources to properly transport and track your boxes while enroute to our facility.